GUESTS
- If a quotation is prepared for your function, the price is calculated according to the number of guests requested at the time. Any alteration to these numbers may result in the price being changed.
- Functions with guest numbers less than thirty (30), service staff will be charged separately in addition at cost. We would be happy to quote for this with your function should it be necessary.
- We require final numbers fourteen (14) days in advance of your function, in writing please. Your charges will be based on these numbers. We will always try and accommodate slight changes in numbers up to 24 hours before your function but cannot guarantee this in all cases. Additional guests notified after agreement will be added to the final amount on an agreed per-head basis. (Not applicable to prize/gift certificate winners where the guest numbers are fixed)
- Contact. Clients will be asked to notify JOAN E. WOLFORD, SAVOIR FARE LIMITED with whom all arrangements should be made and where all correspondence should be addressed.
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DEPOSITS AND PAYMENTS
(For individual clients; not applicable to prize winners or gift certificate recipients)
- A deposit of $500 is required at the time we receive the signed contract to confirm your event has been booked with SAVOIR FARE LIMITED LLC for your scheduled date. A 50% deposit is required fourteen (14) dates prior to the event.
- Final Payment in full is required on or before the day of function. SAVOIR FARE LIMITED LLC gladly accepts cash, personal check, Visa, Mastercard and American Express.
- All bookings must be confirmed in writing. By writing to confirm your function, you will be accepting our Terms and Conditions of business.
- All prices are subject to Virginia sales and use tax for all tangible goods at the current rate.
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CANCELLATIONS
Cancellation of your event forty-five (45) working days prior to the booked date will is refundable less 20% administration costs if full written and verbal telephone cancellation is received.
Events cancelled after this, charges will be levied according to costs incurred up to that point by SAVOIR FARE LIMITED, LLC. Cancellation charges are levied as follows: 25% of catering fees if booking is cancelled 31-45 working days prior to date of event; 50% of catering fees if booking is cancelled 16-30 working days prior to date of event; 75% of catering fees if booking is cancelled 7-15 working days prior to date of event; and 100% of catering fees if booking is cancelled seven (7) working days prior to date of event.
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VENUES
Should any equipment or facility not be working that is out of the control of the chef it is the client’s responsibility and no compensation can be given. The chef will do their best to ensure the continuation of the event to the best of their ability but cannot be responsible for equipment failure (i.e cookers, power points, etc). While working in your home it is your duty to provide a safe environment for SAVOIR FARE LIMITED LLC staff to work.
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CHANGE OF EVENT INSTRUCTION / REQUESTS
Please provide further instructions/requests to SAVOIR FARE LIMITED LLC in full written and verbal telephone correspondence. SAVOIR FARE LIMITED LLC is not responsible should they fail to be carried out if said correspondence is not complete. SAVOIR FARE LIMITED LLC must be given a full breakdown of the venue and client requirements prior to the job.
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SPECIAL DIETS OR VEGETARIANS
We will provide special diets or vegetarian meals at no extra charge. All requests must be made, at the latest, by the time of confirming final numbers.
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BEER, WINE AND ALCOHOL
It is policy for clients to provide their own beer, wine and/or alcohol. If you reserve the Savoir Fare Event Room, SAVOIR FARE LIMITED LLC will gladly supply beer and wine for your event.
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GIFT CERTIFICATES
Gift certificates donated or purchased from SAVOIR FARE LIMITED LLC expire within one (1) year of the date listed on the certificate. All gift certificates are subject to Virginia sales and use tax for all tangible goods at the current rate.
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INSURANCE
SAVOIR FARE LIMITED carries full insurance coverage. However it is highly recommended for functions involving costly arrangement, venues, travel and catering etc. that adequate insurance is taken out. Many firms will arrange this type of one off cover, even to cover the event of bad weather for an outside event. In the unlikely situation of you having to cancel a booking at the last minute at least you will have peace of mind.
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BREAKAGES
We try to absorb any small breakages or accidental damage to our own equipment crockery or cutlery, however any willful or deliberate damage will be charged at full replacement cost, inclusive of any and all subcontracted rental equipment. We are not responsible for third party damage to goods from other hire companies. If the hire is arranged by ourselves we will inform you of that company’s policies and conditions of hire in advance.
We are fully insured for the unlikely event of damage caused by ourselves.
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